Managing Guests With Joy

Joy’s guest list management system gives you more control over how you communicate with guests and provides an easy way to send out save the dates, invites, and reminder emails. You can even preview emails and send out test emails to check, double-check, and triple-check everything before you send it out. And even if you’re sending out paper invites, you have the ability to add guests who RSVP the old fashioned way to your list. You can also easily check your guest count and RSVP rate at a glance.

To get started, navigate to your Guest List from your admin dashboard.

Adding guests

Click Add Guests:

Enter the guest’s first name, last name, and (optionally) email address. Click Add to add them to your list. You can add multiple guests in a row—just keep entering information and clicking Add. You can also add couples and families.

Adding Guest Tags

Guest Tags are really useful throughout Joy: You can use them to create groups of guests that should receive certain messages, be asked certain RSVP questions, and see certain events. See All About Guest Tags for more.

Importing your guest list from a spreadsheet

If you’ve already organized your wedding guests into a spreadsheet, you can import it into Joy. See Import or Export Your Guest List for more.

Exporting your guest list to a spreadsheet

You can export your guest list to work with it in another program or to print it.

  • To export all guests, click “Export All Guests” in the toolbar.
  • To export only certain guests, first select the guests you want to export, then click “Export Selection” in the toolbar.

In both cases, your file will download directly to your computer. See Import or Export Your Guest List for more.

Creating parties and plus ones

You can also include plus-ones, couples and families. On your guest list, there is a column with heading Plus Ones. For any guest, click on this column to choose how many guests or family members you would like to add.

You can then fill out the information for the additional guests or leave it for the guests to fill out themselves. If a guest’s name is blank, they will addressed as “Guest” in communications and RSVP.

If you want to give your guests the ability to add their own plus ones without restriction, click on the gear icon in the upper right corner of the guest list.

From there, you’ll see the option to Allow Any Guests to Add +1s:

​When you have this setting turned on, you do not need to assign plus ones to your guests in advance. This allows your guest list to be more open, so please keep that in mind when turning this setting on.

When your guests RSVP and you have this setting turned on, then they will be asked to indicate the number of guests in their party, as seen below:

After increasing their party size, they can click on any of their guests (or themselves) to respond on the next page. They can also click on “Add Another Guest” or “Edit Party Size” in case they need to add or remove any guests.

Sending eCards and emails

eCards are email messages you can customize with your own message. First, select the guest or guests you wish to send an eCard to. If you want to send it to everyone, click the checkbox at the top of your guest list to select all. Click the “Send Invites and Messages” button at the top of the page, select which type of eCard or email you would like to send. View our detailed article on sending eCards. 

Deleting guests

Select the guest(s) you wish to delete and then click “Delete Guest” on the toolbar.

Merging duplicate guests

First, select the guest whose information you want to keep. Then, select the duplicate guest. Finally, click “Merge Duplicates” in the toolbar.

The Guest Profile

You can see a profile for each guest by clicking on the icon to the left of their name. The profile gives you the guest’s details, including their RSVP responses and your email communication history with them.

guest profile

Restricting RSVP to the guest list

From your Settings page you can also choose to restrict RSVPs to people whose names you have already entered in your guest list. When a guest submits their RSVP, the guest list manager will check the name they enter against the names on your list. Learn more here.

Still have some questions?


Ask us directly! Click on the black and white chat bubble in the bottom-right corner of this page to ask us your questions, or you can email us at support@withjoy.com. You’ll get a friendly response from someone on our team! 🙂

Updated on April 17, 2022

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